Camp Regulations

camp regulations

Rules of Behaviour at Camp
For all Kimama camps, campers and parents accept upon themselves the Rules of Behavior at Camp along with the Terms of Registration and Cancellation Conditions as well as Rules to VIsit during camp as follows:

Injury or abuse, whether physical, emotional, sexual, social, or otherwise, by campers and/or staff and/or animals located on or near camp property, is absolutely forbidden.
Destruction or damage to nature, the environment, buildings, or equipment belonging to the camp or to any camper is absolutely forbidden. In particular, if a camper causes malicious destruction or damage to property, the camper’s parents and/or guardians will be responsible for compensation and/or indemnification to the camp for any damage caused which is not the result of ordinary and reasonable use of the property by the camper.
The camper will follow staff instructions at all times and will not behave in a way which requires supervision or monitoring over and above a reasonable level.
The camper and his/her parents commit to share with camp management all information about personal issues, health, behavior, and/or other information which could be relevant and/or could influence the camper’s behavior during the course of his/her stay at camp.
Use of any type of alcoholic beverage, cigarettes, recreational drugs, hookah (nargila or water pipe), vape and/or carrying out any illegal activity during the period of the camper’s stay is absolutely forbidden.
Use of cellular telephones during the stay at camp, including communication between campers and parents, must be done in accordance with camp procedures and at accepted times.
Parents and families of campers will be permitted to enter the camp grounds at times designated ahead of time and/or under special circumstances with the authorization of camp staff. Entrance to the camp grounds at any other time will be permitted only with authorization from camp management.

Medical Treatment
The camper’s parents hereby agree that camper will be provided with professional medical treatment outside of the campgrounds if, in the opinion of camp management, this is necessary to ensure the camper’s wellbeing. Urgent orthodontist, dentist, and eye treatment must be funded by camper’s parents and are not included in the insurance purchased for that specific camp.
Any camper with a disability and/or handicap and/or medical problem whatsoever must declare and present an authorization from a relevant physician attesting that the child may participate in camp activities. Failure to present a camper’s entire medical status will create an exclusion from general liability with respect to any unfortunate events that may occur as a consequence and/or in connection with that medical status and/or undeclared medical information and/or for which is not received the aforementioned physician’s authorization.
Please note that as part of camp, medical services will be provided in accordance with the circulated guidelines of the Director General of the Ministry of Education or similar government entities.

Medical Forms and Medication
Camper’s parents hereby commit to inform camp management, prior to registration, in the event that the camper is receiving psychological and/or psychiatric treatment and/or medications due to behavior changes within the period of 12 months prior to registration for camp. Additionally, parents commit to inform camp management immediately about any treatment of this type which begins after registration and prior to the start of the camp session. If parents have failed to inform camp management about their child’s situation as detailed above, this may constitute a cause for removal from camp. If a child is removed from camp, as stated, no refund will be given.
Camper’s parents will ensure to fill out all forms and health declarations online and sign these electronically. Receiving this information is mandatory to maintain the camper’s good health and for the sake of providing suitable medical treatment as needed. Camper’s parents will ensure to transfer all medications the camper is taking to camp management, who will ensure that camper makes use of them according to instructions provided to camp management. All medications used by the camper must be recorded in detail on the medical form to be filled out for the camper.

For campers who are Israeli residents (see the following section for information pertaining to campers who are not Israeli residents): The child’s membership certificate in a Kupat Cholim (Israeli health care provider) must be given to camp staff on the first day of camp and will be retained in the camp clinic. If necessary, the camper will be referred for medical treatment to a hospital or outside clinic.
For clarification purposes, any medical expenses must be paid by the camper’s parents, and additionally, it is the parents’ responsibility to provide a Form 17 from the Kupat Cholim in which the child is a member for the purposes of payment.

Medical Treatment for Campers Who Are Not Israeli Residents
Campers who live outside of Israel who do not have insurance from one of the Kupot Cholim (Israeli health care providers) will be ensured by Kimama for an additional fee of 380 NIS for Camp Michmoret, 290 NIS for Camp Galim, and 190 NIS for Camp Hof from the Harel Group insurance company. Insurance for non-Israelis who attend day camps in Israel is the responsibility of the parents, and will be required to be uploaded while completing the detailed camper information packets.

Kimama and the insurance company are not responsible and will not be obligated to pay insurance benefits resulting from a pre-existing medical condition defined by the insurance company as a “set of medical circumstances diagnosed in the insured individual before the start date of the insurance policy, whether due to illness or accident.” For insurance purposes, ‘pre-existing condition’ will be defined as conditions for which medical advice, diagnosis, care, or treatment was recommended or received within the six months prior to the start date of the insurance policy. In the matter of health declaration and exceptional medical circumstances, see the previous section.
Any pre-existing medical condition must be reported to the insurance company at the time of registration and payment adjusted accordingly as needed to obtain suitable insurance coverage.

Specialty Tracks
Participation in sea and sports activities is possible only with authorization from camp medical staff. Participation in diving course is possible only with authorization from a family doctor and authorization of camp medical staff, and is available only to campers ages 12 and up.
Participation in specialty tracks and workshops is on the basis of available space and at the decision of camp management. Financial refund will not be provided for changes in the camp track and/or if a camper does not receive the desired track or workshop at camp.

Late Start, Absence, and Leaving Early
It is hereby clarified that any camper who joins camp later than the start date of the session for which he/she is registered, who leaves camp prior to the end of the session, or who is absent for any possible reason, including for health reasons, during the camp session, will not be eligible to receive a refund due to this late start / leaving early and/or absence.

Operation of Camp Offices during Summer Camp
During summer camp, the camp offices at each location will be open throughout the day. Office staff will be available to serve you for any issue relating to life at camp. For other issues, relating to the camps in Israel, please contact the management offices in Galil Yam.
The office is open to parent inquiries during the camp session during the following hours (Iocal time):

Overnight Camps:

Sunday – Thursday: 9:00 a.m. to 9:00 p.m.
Friday: 9:00 a.m. to 6:00 p.m.
Saturday: 10:00 a.m. to 8:00 p.m.

Day Camps: 8:00 a.m to 6:00 p.m each day the camp is in session.

Outside of these hours, you may leave a voicemail message which will receive a response within 24 hours, other than in an emergency, which will receive a response as soon as possible. Up-to-date telephone numbers will be provided in a letter which will be sent to parents prior to the beginning of camp.
During July and August, Kimama’s main office staff (Galil Yam) will only be handling inquiries relating to campers currently at camp. Please refer any other inquiries in September to Kimama management at Galil Yam.

Photos and Media
Camper’s parents and camper authorize camp management ahead of time to make use of any photo, image, recording, and the like of their children for the purposes of marketing and promotion of the camp. Additionally, parents authorize camp management to send marketing and other information in any way and through any digital platform, including via email, regular mail, and text messages and WhatsApp via phone.

Campers’ Personal Items
Camp management is not responsible for loss, damage, or harm to campers’ property. Do not bring valuable property to camp.

Cellular Devices
Campers may bring cellular phones to camp, however, it is absolutely forbidden to use them during camp other than at times predetermined by staff. Devices will be collected from campers upon arrival to camp, held in the camp office, and returned to campers during “Communication Time.”

It is hereby clarified that registration procedures may be updated from time to time on the Kimama website. Beyond policies applicable at the time of registration, Kimama and participants additionally commit to following all policies which will be in effect as of June 1st of every year.

CANCELLATION Policy

Enrollment

Payment for participation in Kimama camps must be settled in full upon registration by credit card (in full or installments) or by bank transfer. Payment by cash or checks will not be accepted for any amount. The registration will not be processed until all payment is received and camp registration forms are completed.

Non- Israeli resident campers must pay an additional payment for medical insurance in Israel in the amount of 380 NIS for the Mikhmoret camp, 290 NIS for the Galim camp, and 190 NIS for the Hof camp and the Kimama Van camp. Without the insurance, the campers will not be insured and the responsibility for payment of medical treatment will be completely funded by the parent of the camper. In case the payments required for the camp are not made, the parents will be required to pay additional costs, including legal expenses and attorney's fees.
Camp Kimama cancellation policy in Israel and around the world.

In any case of cancellation up to one day before the start of the camp either by Kimama or by the customer, the customer will receive a refund of 70% of the camp costs. This refund will be paid to the credit card used for the
original payment, or by bank transfer for any other means of payment. The balance of the amount of 30% of the camp costs will be kept for the customer as a credit for use towards any Kimama camp in the future, for an unlimited time.

If only a deposit has been paid, the amount of the deposit will not be refunded to the customer
and will be kept for them as a credit towards a future camp. Kimama will automatically charge the balance of the payment. In case of cancellation / departure on the day the camp starts and after, for any reason, no refund
will be given.

Kimama reserves the right to cancel the camp in the event of force majeure, war, security reasons, warnings, military tensions and / or military intervention (even if the Home Front Command or similar government bodies in the United States or elsewhere have not issued a restraining order that would affect the operation of the camp. In addition, the company reserves the right to cancel the activities of the camp in the event of an epidemic/pandemic, including COVID-19 and / or instructions from any government body not to conduct activities, or in any other circumstances beyond the control and / or responsibility of the camp management. In the event of closure, as mentioned above, the customer will receive a refund of 70% of the camp
costs.

The operation of the camp depends on the minimum number of participants who register in accordance with the discretion of the camp management. The operation of the camp is subject to the approval of the Ministry of Health and the Ministry of Education. The camp management reserves the right to change the location of the camp as needed. Opening a special track or workshop depends on the number of participants.
Any change in camp dates is based on availability.

Registration policies and cancellations for North American customers For Kimama Camps in Israel, Day Camps in Israel and Day Camps in the US Summer 2022 Registration will be by March 31, 2022.

Security deposit
Reservation of space in each of the camps and cycles consists of a deposit of $300 per child.
A full refund of the deposit will be given in any case of cancellation by March 31, 2022.
As of April 1, in any case of cancellation, the deposit will be kept as a credit for future use towards any Kimama camp in Israel or abroad indefinitely.

Payment
The balance of the payment will be automatically charged from the same means of payment between April 1-15, 2022.

Cancellations
Cancellation in your participation in the camp to be able to receive a full refund of the deposit will be until March 31, 2022. Any cancellation made by the customer after April 1 and up to two calendar weeks before the
start of the camp will receive approximately 70% of the amount as a refund and the remaining 30% of the
amount will go to credit for use for each and every Kimama camp in Israel and/or abroad with no time limit.

In the event of cancellation of participation in the camp less than two calendar weeks before the opening day of
the camp, or after the opening of the camp, the customer will be charged the full registration amount determined at the time of registration, and no refund will be granted. Any request to cancel participation in the camp will be made in writing to USA@campkimama.org for North American customers. Kimama reserves the right to cancel the camp in the event of force majeure, war, security reasons, warnings, military tensions and / or military action (even if the Home Front Command or similar government bodies in the United States or elsewhere have not issued a restraining order). In addition, the company reserves the right to cancel the camp in the event of an epidemic/pandemic, including COVID-19 and / or instructions from any government body not to conduct activities, or in any other circumstances beyond the control and / or responsibility of the camp management. In the event of cancellation, the customer will receive a refund of 70% of the amount paid.

The operation of the camp depends on the minimum number of participants who register in accordance with the discretion of camp management. The operation of the camp is subject to the approval of the Ministry of Health and the Ministry of Education. The camp management reserves the right to change the location of the camp as needed. Opening of a special track or workshop depends on the number of participants. Departure from the camp at any stage from the date of opening the camp and for any reason, whether at the initiative of the camp or at the initiative of the customer, no refund will be given.

Day camps

The payment for the day camp including transportation is according to calendar week. Non-arrival at the camp on one of the days for any reason does not provide a refund for the days that were not.

Registration after April 1, 2022

Payment
Upon registration, the customer will be charged the full amount of the camp.

Cancellations
You may cancel your participation in the camp and receive a full refund of the deposit up to
March 31st, 2022.

Any cancellation after April 1st and up to two calendar weeks before the start of the camp and receive approximately 70% of the amount as a refund and 30% of the amount as a credit for use for any Kimama camp in Israel or abroad with no time limit. In the event of cancellation of participation in the camp less than two calendar weeks before the opening day of the camp, or after the opening of the camp, the customer will be charged the full registration amount determined at the time of registration, and there will be no refund. Any request to cancel participation in the camp will be made in writing to USA@campkimama.org for North American customers, or to customers@campkimama.org for customers who do not live in North America.

Remarks
The down payment reserves a space in the camp, however the registration will not be completed until the payment and the registration forms for the camp are completed. Any change in camp dates or specialty tracks are subject to availability. For North American customers, any request to change a date or specialty tracks will be made in writing and sent to USA@campkimama.org. For customers who do not live in North America, any requests must be made in writing and sent to customers@campkimama.org. Non- Israeli resident campers must pay an additional payment for medical insurance in Israel in the amount of 380 NIS for the Mikhmoret camp, 290 NIS for the Galim camp, and 190 NIS for the Hof camp and the Kimama Van camp. Without the insurance, the campers will not be insured and the responsibility for payment of medical treatment will be completely funded by the parent of the camper. In case the payments required for the camp are not made, the parents will be required to pay additional costs including legal expenses and attorney's fees.

Kimama-Beresheet Camp in New Jersey

• A minimum of 2 weeks registration is required; weeks don’t have to be consecutive. Changes can be made based on availability. • Conversion of weeks to Kimama-Bereisheet Israel can be made at no additional cost until June 30th, 2022 (only when also attending at least 2 week in Kimama-Bereisheet NJ). • A $300 deposit per family is required to secure spots and early bird/discounted rates in our online registration system. Deposit will be charged immediately after completing registration; the remaining balance will be deducted monthly based on your choice of payment plan and no later than the beginning of camp. • Full refund is offered for cancellations made before March 31st, 2022. • Adding weeks during the summer is based on availability; Requests must be made by Thursday of the previous week (I.e 4 days before the session starts). • Rates for additional weeks will be determined by the current price at the time of purchase. • Cancellations between April 1st to June 20th, 2022 must be made in writing via email; registration fee ($300) will be transferred as a credit for next year; The remaining balance will be refunded to the customer. • Cancellations made after June 21st are non-refundable but can be used in full as credit for next year. • Starting June 27th and during the summer, cancellations of 1 week or more should be made in writing via email 14 days or more prior to the beginning of weeks being canceled; the remaining balance would be refunded to the customer if the notice was made in time. • $120/week charge will be added to families using our Manhattan or Hoboken shuttle service. • $100/week charge will be added to families using our Bergen County shuttle service.